What is working remotely?
Working remotely is working from any location other than at a U of S location, using either a personally-owned or university-supplied device.
What things should I do when working remotely?
- Keep your Devices Physically Secure
While travelling or working from home, ensure your devices are kept secure physically. Keep your laptop and mobile devices with you whenever possible, and never leave them unattended. Be sure to check if you have all your devices with you any time you change locations or modes of transportation (airplane, train, taxi, etc.).
- Use a VPN for Online Communication
Use the University's VPN (Virtual Private Network) for your online communications. You will need to use a VPN to access restricted university resources from off campus. The VPN software provides the same level of access as a computer anywhere on campus.
- Use the University's Services for File Sharing and Storage
The university provides many web-based services. After enabling your VPN, ensure you use U of S services, such as PAWS and the Individual File Sharing and Storage service (ownCloud), to access and store university data.
- Be Cautious about Wireless Hot Spot Security
Many of the networks you encounter while working remotely will be unsecured. “Free” wireless hot spots are everywhere. Almost every coffee shop, fast food restaurant, airport, train, and intercity bus service is offering one. Besides honest users and hosts, they attract malicious users as well. Better wireless networks implement good access point security: WPA2 or WPA. Consider a secure SSL proxy such as Hide My Tracks: http://cybertrax.ca/free-ssl-proxy-hidemytrax/
- Protect your Mobile Device
You can access university email and accounts from your personally-owned or university-supplied mobile devices. The loss of mobile devices and the data they possess is of particular concern to the university. You should ensure that adequate protection is in place on your devices, including the use of strong passwords, and encryption where appropriate.
- Apply Security Updates and Patches
Keep your operating system and applications up to date by regularly installing updates and patches. This is one of the best defenses against malware and malicious software. See your operating system's website for details (Windows, Mac).
What else can I do?
Take IT Security Awareness Training
Online information security training is available to all members of the university community. The training modules take you through best practices for how to protect your personal information and contribute to a safe information technology environment for the university.
Back up and Protect Your Data
Back up your data regularly. The university's file storage services are automatically backed up. Instead of using a cloud storage services such as DropBox, iCloud or Amazon, the university provides an individual file sharing and storage service that is a private, secure alternative for your university-related files. If you need to use a public cloud storage service consider encrypting your data before saving to the cloud. Think about where your data is going.